Job description
Established in 1951, IOM is the United Nations Organization in charge of Migrations and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the overall supervision of Resource Management Officer (RMO) and under direct supervision of the Senior Human Resources Associate the incumbent will be responsible and accountable for supporting human resources management in accordance with the organisation’s regulations and procedures. Key Responsibilities: - Support recruitment processes in the office by coordinating the publication of Vacancy Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews and tests. - Carry-out pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation. - Perform assigned role(s) in the organizational HR system, paying special attention to data consistency and accuracy. - Perform the role of Timekeeper; maintain, update and reconcile leave quotas based on supporting documentation. - Support separation, classification, reclassification and promotion processes by collecting necessary documentation. - Update and maintain electronic and physical archiving systems in the unit. - Draft certificates of employment, notices, letters, reports, presentations, and graphs. - Support the organization of meetings, training activities and other Human Resources events. - Respond to general inquiries regarding Human Resources policies, instructions and procedures.
Requirements
Education: - High School diploma with four years of relevant experience; or - Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience. Experience & Skills: - Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); previous experience in SAP or Oracle is a distinct advantage. - Attention to detail, ability to organize paperwork in a methodical way. - Discreet, details and clients-oriented, patient and willingness to learn new things. - Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage. - Strong organizational, coordination, communication and conflict resolution skills. - Understanding of HR policies, rules, and procedures, including recruitment and staff administration. - Fluency in English and French is required (oral and written).