Assistant Administrator – Finance & Administration

Description du poste

Serenity Medical Center is a 24-hour multidisciplinary healthcare facility located in Damas, Yaoundé. The Assistant Administrator – Finance & Administration serves as a hands-on deputy to the Administrator, consolidating accounting and financial-control functions and supervising delegated non-clinical administration. The General Supervisor and Medical Secretary report administratively to this position. Core duties and responsibilities: - Maintain accounting records, manage receivables and payables, perform monthly closings, and prepare budgets, forecasts and management reports. - Reconcile patient records and service registers with invoices, receipts, cash, mobile-money transactions, bank deposits and insurance claims; investigate discrepancies. - Enforce internal controls, monitor transactions and expenditures, conduct stock checks, and escalate fraud risks. - Coordinate daily non-clinical activities, supervise the General Supervisor and Medical Secretary, and follow up on service issues. - Monitor patient flow, shift coverage, facilities, hygiene, resource readiness, complaints and corrective actions with clinical teams. - Support recruitment, staff records, attendance, payroll preparation, training, performance follow-up, and statutory filings. - Coordinate insurer claims, supplier documentation, purchasing, partnerships and outreach activities. - Oversee the accuracy of electronic and paper records, maintain Excel dashboards, reconcile pharmacy and laboratory stocks, and manage fixed assets and controlled records. Clinical decisions remain the responsibility of licensed practitioners. Major HR and financial approvals remain with the Administrator/CEO, who will review material financial records and reconciliations alongside independent or external auditors. Shortlisted candidates may complete a practical Excel/accounting and patient-revenue reconciliation exercise, a supervisory case study and a competency-based interview. Professional references and qualifications may be verified. Comment postuler : Interested candidates should email the following documents to: [email protected] Email subject: Application – Assistant Administrator (Finance & Administration). - An up-to-date CV including the contact details of at least TWO professional references; - A Letter of Motivation explaining relevant finance, administrative and supervisory experience; - Copies of academic certificates/diplomas and relevant professional certificates, if applicable.

Profil recherché

Minimum qualifications and essential experience: - Bachelor’s degree (Licence/Bac +3 or equivalent) in Accounting, Finance, Audit, Management, Business Administration or a closely related field. - At least 3 years of hands-on accounting or finance experience, including reconciliations, cash and bank controls, ledger management, expense verification and financial reporting, with demonstrated staff or cross-functional coordination. - Working knowledge of double-entry bookkeeping, SYSCOHADA/OHADA accounting principles and basic payroll, tax and CNPS administrative processes. - Strong Microsoft Excel skills, including advanced formulas, lookups, pivot tables and reconciliations, and aptitude for accounting software and electronic patient or billing systems. - Integrity, confidentiality, managerial judgment, leadership, clear reporting, attention to detail and ability to investigate exceptions. - Good professional or functional French and English, written and spoken. Preferred qualifications and added advantages: - Master’s degree or recognized professional accounting certification, completed or in progress. - 5 or more years of relevant experience and at least 1 year of staff or team supervision. - Experience in healthcare, clinics, laboratories, pharmacies, insurers, corporate receivables or multi-service financial operations. - Experience with EMR, Sage, Odoo, QuickBooks, Power BI, mobile-money reconciliation, inventory management, internal controls or supervisory SOPs. - Experience overseeing patient service quality, staff coordination, budgets, insurer claims, commercial outreach and process improvement.

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